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Investment Category/Industry |
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American Mutinational / Information
Technology |
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Business Field |
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【Current # of staff】158,000 in 49 countries/ 178 in Dalian |
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【Business Field】Management
Consulting, Information Techonology, Outsourcing |
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Personnel Requirements |
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【Job Title】
Time & Expenses Senior Specialist |
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【# of openings】
1 |
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【Gender】
N/A |
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【Age】
N/A |
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Employment Location |
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Dalian |
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Key Responsibilities |
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Assist T&E overall manager in controlling on-going operations to ensure
successful achievement of business and financial goals.
30% of Time Providing Financial Leadership
· Direct supervision of one to two finance specialists and a total team
of up to fifty.
· Analysis, development of recommendations and presentation of service
metrics and process improvements to the executive leadership.
· Recruit and train new finance professionals to deliver and execute the
Time and Expenses processes
· Guide all T&E staff in skill development and provide a point of
contact for Individual Development Plan support. Work with HR, I/O and
Finance leadership to source appropriate training, courses and work
experience relevant to needs.
· Provide support to T&E staff for critical issues. Support should
include but not be limited to items including leadership and guidance on
the appropriateness of responses and scope of investigations.
50% of Time Focused on On-Going Operations of the Time and Expense Team
· Develop transition plans for the movement of Time and Expense
processes from in-country to the shared service environment
· Execute transition plans to ensure success against defined service
levels
· Recruit and train finance professionals to deliver and execute the
Time and Expenses processes
· Work with the Asia Pacific Finance Country Controllers to improve
performance and address issues
· Ensure appropriate financial management and advice occurs through the
provision Time and Expenses services to internal customers by
identifying, applying and communicating financial best practices
· Direct supervision of T&E global processing team, APAC compliance
audit teams and Time reporting team, ensure proper advice is given when
necessary.
· Direct supervision of T&E customer relationship management team,
assist T&E manager in T&E overall heath check and quality control,
ensure customers’ escalations are promptly followed up by appropriate
persons, review of recommendations on major audit issues.
· Monitoring of Seibel statistics on a monthly basis. Escalation of
issues to non T&E functions for their attention. For T&E related issues,
action plans drafted and implemented to address concerns. |
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20% of Time Focused on Cross Finance
Function Operational Matters
· Participate in cross function recruiting (including interviews)
· Participate in training identification, selection, development and
implementation relevant to APSSC finance personnel
· Other special projects and presentations as required
Time and Expenses Scope of Processes:
· Manage ARTES software for all Asia Pacific countries excluding
Australia to facilitate the collection of Time and Expense reporting for
all employees
· Upload information from ARTES to company’s financial accounting system
· Management of documentation for expenses submitted by individuals
· Generate and follow up on missing time reports on a semi-monthly basis
· Manage the process of clearance of time and expense suspense generated
by incorrect charge codes on ARTES reports
· Processing of time report adjustments for prior periods
· Pre-pay audit of expenses identifying and investigating major
anomalies
· Post-pay audit of expenses focusing on compliance and business
appropriateness. Compliance focusing on matching of receipts to amounts
claimed on expense report; validity of receipts; correct use of exchange
rates; etc. Business appropriateness focusing on those expenses that
are not justified per company policy.
· Perform prior period time adjustments for all GSCO supported
countries. Support ASC, ESC and APSSS time and expense data uploading
and posting error handling.
· Understanding of appropriate statutory provisions for each Asia
Pacific country in relation to time and expense reporting
· Collation of policy questions relating to internal company to pass
onto appropriate financial accounting policy experts as appropriate |
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Required Experience/Skills |
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【Academic Degree】Commerce/Business/Accounting
Bachelor’s Degree |
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【Computer Skills】
Advanced Excel, Word and email |
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【Languages】
Advanced English oral, written and
reading skills
Japanese language skills optional |
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【Other】
Seven to ten years experience in
financial accounting and process
Project Management/Analytical/Interpersonal/Organisational/Management
Skills
Asia Pacific statutory knowledge of expense classifications (Optional
but an advantage) |
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Salary & Benefits |
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【Gross Salary】4-7K/M |
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【Benefits(e.g. insurance)】Standard
as per Chinese labor law |
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Department Information |
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【Department name】Finance |
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【Supervisor's Nationality】Finance
T&E Manager /Chinese |
